Whether you are adding a training product to your RTO’s scope of registration to enter a new market or because a non-equivalent training product has replaced a superseded version on TGA, you need to ensure you have processes in place that confirm your documentation meets the requirements of the SRTOs 2015 so you don’t risk submitting non-compliant evidence to ASQA at application time.

Application process:

The evidence you need to upload when you apply to add training products to scope of registration using ASQAnet is dependent on the length of time your RTO has held registration for. RTOs who have been registered less than two years have to provide a competed self-assessment for RTO change of scope form and financial viability risk assessment tool in addition to the other documentation required by ASQA. If you have not held registration for at least two years you cannot apply to add TAE training products to your scope of registration. ASQA charge RTOs a fee to lodge each application therefore you should plan for these submissions carefully so you don’t end up having to apply and pay multiple times in the event you omit items from your submission.

Evidence requirements:

ASQA will return incomplete or incorrect applications if the evidence required is not attached to the submission, so it is important that you understand what documentation is necessary to have your application approved. Ensure you accurately identify in the application form the training products you are seeking to add to scope and the locations and states you are planning to deliver in. If you are adding TAE training products to scope or your application is for an ELICOs course you will need to submit additional evidence. The required documentation for adding these specific training products is listed within ASQAnet in the evidence requirements section.

Documentation to prepare:

In preparation to add training products to scope your RTO should ensure it has all the physical, human, learning and assessment resources necessary to deliver the training and assessment as required by Clauses 1.3, and 1.8 in the SRTOs 2015. You must evidence this by developing a training and assessment strategy for the training products you are applying for where you need to outline what resources you have to deliver the courses.

What to do if ASQA request more evidence:

You must be fully prepared to provide ASQA with compliant documentation such as your training and assessment strategies; trainer and assessor profiles or learning and assessment resources if they request it after you submit your application. This means when you apply to add a training product to scope you need to ensure you are fully resourced for the relevant training product and you can evidence this appropriately. A poorly prepared application with obvious non-compliances will result in further scrutiny from ASQA and in some cases potential regulatory action that could result in a cancellation or suspension of your RTOs registration.